The Clark House
your day...your way.

Resources




FAQs, Wedding Contract and Event Contract:

 

When do I begin planning?

On the day that The Clark House is reserved, an initial payment of 30% of the package is due. Once in place and the initial payment is made, we can schedule a planning session at your request to start customizing details. We ask that you select bridesmaids’ dresses prior to planning so that your wedding colors are established.

Initial planning meetings normally last up to three hours.  Within one week of the initial planning meeting, The Clark House will prepare a detailed, descriptive written wedding plan for your review and approval, along with a contract.  Adjustments to the plan can be made at any time and we can meet again if needed to finalize details.  A final guest count is due two weeks prior to the wedding and final billing and modifications to the plan, if needed, will be made at that time.

Who will be responsible for running the event?

The Clark House’s staff will be on-site to make your guests feel welcome and comfortable, and to ensure that everything is set up according to our planning session. We will work with our vendor-partners (photographers, cake) so that every aspect of your wedding and/or reception runs smoothly. Our wedding packages include complete wedding planning and the services of a wedding director that will make your day flawless and stress-free with personalized attention to the wedding party and every detail.

Can I have exclusive use of The Clark House? Are we restricted to certain areas?

We will not host more than one wedding or event at a time. The Clark House offers exclusive use of our facilities, including the House, Pavilion, Stable, gardens, landscaped grounds and parking area for each event based on your designated period. Most brides and event hosts use a combination of sites so that guests have ample room to enjoy all aspects of this beautiful country estate, inside and out!

Do you have a minimum number of guests for a wedding?

The Clark House offers wedding packages that begin with a minimum of 20 people and a maximum of 200 people. However, a larger guest count can be accommodated, using tent rentals that can be added to the package of your choice.  Guest counts include the bride, groom and bridal party. Within these parameters, we will prepare the ceremony or reception site according to the number of guests in your contract/wedding or reception plan. Increases in the guest count must be provided to The Clark House two weeks prior to the event.

Do you have spaces for indoor and outdoor ceremonies?

Most wedding ceremonies feature The Clark House’s natural beauty and take place outdoors in our Pergola on our back lawn. Ceremonies may be held inside The Clark House accommodating 48 guests in the Parlor for intimate weddings. The Pavilion, Barn, and front lawn are also possibilities for wedding ceremonies.

What happens if we plan an outdoor wedding and it rains?

On the morning of your wedding, if the weather forecast predicts a 30% chance of rain, The Clark House will move your ceremony to the covered Pavilion, or alternate location, depending on your number of guests. If you are expecting more than 200 guests, we recommend the rental of a tent to provide adequate additional reception space. Separate payment will be required to secure a tent.

Are you open all year? Do you offer discounts?

Because most couples book our estate for the natural outdoor beauty, our wedding season is normally April through November. Off season/winter weddings can be held for 50 guests inside the house.

The Clark House is closed on certain major holidays, including Easter Sunday, July 4th, Labor Day, Thanksgiving Day, Christmas Eve and Christmas Day, and New Years Day.  A military discount of $250 is offered to active members of the US Armed Forces.

The Clark House and grounds may be booked on Sundays at a discounted rate of $200.00 per hour.

Are my rental rates guaranteed?

The Clark House’s rates are always subject to change. However, once a contract is signed, your package price is locked in at the current price. The only extra expenses to you are optional amenities that you might select, an increase in your guest count, or contingency charges due to weather (tents, heaters, etc.)

Are we required to set up and remove chairs and tables for our ceremony and

reception? Who is responsible for clean up?

The Clark House’s wedding/reception packages include set up and removal of all event furnishings, coordination of all amenities, and clean up, so that your only responsibility is to enjoy your event. If you bring personal belongings to The Clark House, you are asked to remove them directly after your event. We cannot be responsible for any items left on the property beyond your rental period. Accordingly,  we do not permit you to drop off personal belongings or event items (including bar beverages) prior to your contracted arrival time.

How long is our rental of The Clark House and are there set times for weddings?

Our wedding and reception packages are based on hourly blocks of time, according to your package choice. Your contract will specify an “in-time” and an “out-time.” Additional hours are sometimes available for purchase in advance at $200 per hour, based on availability. Events must end no later than 11:00 PM. All persons involved with an event are required to clear the house and grounds before 11:30 PM to avoid overtime charges. Early arrivals and late departures by the wedding party, guests and/or vendors will result in a charge against your security deposit. 

Do you have private bride and groom suites?

The Clark House has a Bridal Suite with full bath. The Groom’s Study is located downstairs, with a full bath adjoining. Use of our Bridal Suite and Groom's Study is included in all wedding/reception packages.

Are decorations included in the package?

All packages at The Clark House include custom floral and décor, provided by our on-site florist and design team. Our collections and décor items are available to our clients at no additional charge (some exceptions apply.) For those who want an even more elaborate event, a wide range of optional amenities can be added to our packages on an a la carte basis for an unforgettable experience.

Can I have candles?

Candles are included as a major element of all packages at The Clark House! We light the interior of the house, and provide candles on reception and service tables.  Other optional event lighting can be added on an a la carte basis. We do not allow taper candles at The Clark House. If you wish to supplement your event with additional candles over what is included in your package, these can be added on an a la carte basis.

Can we provide our own flowers and decorations?

The Clark House packages include customized flowers and decorations for the wedding site, house, grounds as well as all personal flowers for the wedding party. A detailed description of décor will be specified in a custom wedding plan. No outside florists are permitted, but you can customize and upgrade your flowers and decorations with The Clark House’s on-site designers. You are able to bring family heirloom décor pieces for our design team to use for centerpieces and tabletop décor. Services such as draping and event lighting are available on an a la carte basis, and no nails, screws, tape or permanent adhesives may be used to anchor decorations on any surface either inside or outside any of the structures on the property.

Are tables, chairs and linens included?

The Clark House packages include the essentials for your ceremony or reception. Chairs, tables and service tables and table linens are included. A wide array of specialty linens, overlays, chair covers, chair ties, napkins, china, glassware, crystal, food service and décor items can be selected through our design studio. Damaged table linens resulting from candle wax, ink, red wine or other stains will result in a charge of $40 per linen from your security deposit. As smoking is prohibited at The Clark House, cigarette burns to table cloths will result in a charge equal to the full cost of the linen. The Clark House retains ownership of any damaged linens.

Is there ample parking and easy access for my guests?

The Clark House has ample, free self-parking for your guests in our private parking lot. Access to the parking lot directly off North Oak Street is marked for easy identification by your guests. Overflow parking and shuttle service is also available for events with a large guest count on an a la carte basis.

Can we have music and dancing?

Our Pavilion includes a covered area with ample space for dancing, a band or DJ.  A portable dance floor can be added on an a la carte basis.  Amplified music must end by 11:00 pm.

Do children count as a guest? Do you offer children’s programs or babysitting?

All children must be accompanied by and under the direct supervision of parents or other guardians at all times while attending an event at The Clark House. Although we cannot be responsible for the care, safety or behavior of children during your event, you can hire babysitters for onsite services. You may consider special seating or programs for children attending your ceremony and reception. Children count as a guest if they will occupy a chair. Only infants under 1 year old who are held by a parent do not count as a guest.

Are there restrictions regarding your Pet Friendly Policy?

The Clark House allows pets to participate in weddings, but at all times must be in the care of an appointed handler. Your pet must be on a leash and kept outside in the Pavilion or grounds.  Your pet may be left unattended on the back porch only if secured inside a crate. You and your pet handler are responsible for removing waste from the grounds, cleaning up all accidents and making sure the pet behaves in an orderly manner. Damage to the grounds or property by your pet will result in a charge against your security deposit. 

Do you provide time for a wedding rehearsal before the wedding?

The Clark House wedding director will provide a rehearsal for members of the wedding party upon arrival at your contracted rental period. Separate rehearsals for the bride and groom can be arranged. Rehearsals on other days are not possible unless the Clark House is rented specifically for the event.   

What kind of food can I have at my reception?

The Clark House’s wedding/ reception packages include allowances for food and beverage service. All catering services are provided by Talk of the Town Catering.  Depending on which package you choose, your food choices can be anything from cake and chocolate-dipped strawberries to an appetizer buffet on our back porch to a full-service meal in our elegantly-decorated Pavilion.

Is alcohol allowed? Can we have a bar?

The Clark House does not include bar services in our packages. As event host, you may bring alcohol to The Clark House to be served to your guests, but it must be served at all times by a licensed bartender with an up to date Tennessee Alcoholic Beverage Commission Server Permit. (Exception is a champagne toast, defined as one glass of sparkling wine per person – served to all guests simultaneously.)

The Clark House will provide bar rental at an additional cost of $150.  Glassware may be rented on an a la carte basis for the bar. Guests may not bring their own alcohol (BYOB) or serve themselves and cash bars are not permitted. Due to strict laws concerning the serving of alcohol, it is the bartender’s responsibility to ensure that no alcoholic beverages are served to guests less than 21 years of age. All event hosts and bartenders must indemnify The Clark House from liability and responsibility associated with providing alcohol or they will not be permitted to serve at the event. The bar must close 30 minutes prior to the event end time and no later than 10:30 PM. We recommend, but do not require, additional liability insurance through WedSafe.com for all clients hosting a bar.

What is NOT included in a wedding/reception at The Clark House?

The only items that are not covered in our wedding/reception packages are your wedding cake, groom’s cake, and photographer. 

Do you have a smoking policy?

As are all Tennessee venues, The Clark House is a non-smoking facility. No smoking is allowed on the porches, inside the house, or inside the Stable or Pavilion.  As no smoking signs are posted throughout the facility, any damages to any property on The Clark House grounds resulting from cigarette or cigar burns will be deducted from your security deposit equal to the full repair or replacement cost of the damaged item.

What is your deposit and payment policy?

A $300 security deposit is required to reserve a date at The Clark House for events with a guest count up to 200. For guest counts over 200, the security deposit is $500. The security deposit is placed in an escrow account and returned to you after the event, barring damages or overages. Security deposits are refunded on the first Monday of the month following your event. 

The day the date is reserved, an initial payment of 30% of the total package cost and the applicable security deposit is due with a signed contract.  The remaining balance is due in full no later than 14 days prior to the date of the event. Optional amenities, additional guests or adjustment costs are due two weeks prior to the event. Failure to pay according to this schedule will result in cancellation of your event. Payments must be made in cash or by check. A service fee will be charged for all returned checks.

What is your cancellation and refund policy?

The security deposit is refundable after the event, less any damages, overages, add-ons or rentals not previously paid. If you cancel the event at any time after the security deposit is paid, the security deposit is forfeited.

More than six months: If you cancel your event more than six months prior to the scheduled date of the event, your payments are refundable except the security deposit. Within six months: If you cancel within six months of your reserved date, your payments are forfeited unless The Clark House is able to rebook the contracted date. In that case 50% of your payment will be reimbursed and the remaining 50% of your payment is forfeited as an administrative fee. Within thirty days: If the contracted date is cancelled within 30 days of the event, the entire payment of your package is forfeited.

What happens if we change our wedding date?

If you change your event date more than six months before your contracted date, we will transfer all deposits and payments to the new date. If you request a change of date within six months of your reserved date, the change will be treated as a cancellation and subject to our cancellation and refund policy. A new contract will be required to rebook a date.

What happens if The Clark House is not able to provide services for my wedding or reception?

Should a wedding have to be cancelled or re-scheduled for an emergency, or unforeseen facility problem unrelated to severe weather, The Clark House will refund all funds and absorb any costs related to rescheduling your event at The Clark House. If an alternate venue must be booked, The Clark House will forward all funds paid and assist in the transition. We recommend event cancellation insurance to cover losses or extra expenses incurred due to severe weather, available through www.wedsafe.com.

Who is liable for damages and/or injuries?

The Clark House maintains corporate liability insurance;  however you are jointly liable for all injuries and/or damages to guests, family, the wedding party and vendors, their representatives, agents, and employees attending the event for which you are contracting the use and services of The Clark House, both during attendance at the event and, in the case of alcohol consumption, subsequent to their departure from the event.  Upon signature of the contract, you hold The Clark House harmless from any and all liability associated with damages and/or injuries associated with the event. We recommend the purchase of event liability insurance through www.wedsafe.com.

 

Is event insurance required?

Although not a requirement of booking The Clark House, we strongly recommend the purchase of a one-day event liability and property damage policy, and event cancellation insurance to protect you from any potential losses. These policies can be secured online within a few minutes, are very reasonably priced, and will cover losses from personal or property damages or extra expenses incurred due to severe

weather, sudden illness or withdrawal of military leave. Details are specified online at www.wedsafe.com.

 

Payment and Terms:

A State Sales Tax of 9.5% applies to certain add-ons and upgrades

 • No additional service charges are added to our package prices. Optional tips are not included, although recommended. The Clark House is happy to add gratuities for catering and bartending staff to your bill and disburse on your behalf

 • Payments can be made in cash or by check.

• A security deposit ($300/$500- see deposit and payment policy)) is required to reserve the date for your event. If you cancel the date at any time, you forfeit this deposit. The security deposit is not considered a payment toward your package cost, and will be refunded after the event, barring any damage or overages.

• A signed contract must be completed within one week of reserving a date. A deposit equal to 30% of the package cost is due upon signing a contract.

• Final payment of the balance is due in full 14 days prior to the date of the event

• The cost of additional guests and amenities will be due 14 days prior to the date of the event, at the same time the final payment is due.

• If you cancel your contracted date more than six months prior to the event, your initial payments are refundable. If canceled within six months prior to the contracted date, and if we are able to re-sell the date, 50% of your payment will be refunded and

50% will be retained as an administrative fee. If canceled thirty days or less prior to the event, no refund is made.

 

The Clark House Contract Agreement:

 

This agreement is made by and between the undersigned and The Clark House, a Partnership, which is also referred to herein as “TCH” and is one in the same. I have read and understand all of the guidelines, responsibilities and requirements associated with the use and rental of TCH . In signing this agreement, I acknowledge and understand that I am responsible for total compliance with these guidelines by myself and by all persons in attendance at the event, including, but not limited to, the guests, family, wedding party, outside vendors, their representatives, agents and/or employees.

I agree to indemnify, release and hold harmless the officers, owners, agents, employees, and/or any persons affiliated with TCH from any and all responsibility and liability associated with the use, rental, and/or attendance at the event on the

TCH property, whether the damages are to person or property and whether incurred by me, my wedding party, family, guests, vendors, their representatives, agents and employees, or anyone associated with the event on the date booked except for those that result from the negligent or intentional acts or omissions by TCH.

 I acknowledge and understand that if anyone else is found to be at fault to any degree, by a court of competent jurisdiction, I am jointly and severally liable for all injuries and/or damages to guests, family, the wedding party and vendors, their representatives, agents and employees, attending the event for which I am contracting the use and/or services of the TCH premises, as a consequence of the event, both during attendance at the event and, in the case of alcohol consumption, subsequent to their departure from the event, and I indemnify and hold TCH harmless from any and all liability associated with damaged and/or injuries associated with the event, including, but not limited to the costs of defending any action brought against TCH. I understand that I will be responsible for all damages, costs and expenses, including reasonable attorney fees, litigation expenses and court costs.

 

I understand I am liable for any and all damages to the premises, furnishings, fixtures, carpeting, equipment, and landscaping resulting from my event, whether caused by me, my guests, my wedding party, vendors, their representatives, agents and employees, or anyone associated with the event. I agree to pay for the repair(s), replacement or other costs and expenses of returning TCH property to the condition it was in when I and/or my guests arrived. TCH staff will determine the extent, if any, of damages.

 

I understand that TCH is not responsible for “acts of God” including but not limited to rain, snow and other forms of inclement weather, which may result in a change of event plans and/or damages to decorations, rental items, property or equipment used for the event. TCH is not responsible for any item(s) brought to the party during your event and/or left on the premises by anyone associated with the event.

TCH may provide names and/or information pertaining to vendors for use at my event, however, I understand and acknowledge that TCH in no way endorses or guarantees the product(s) and/or service(s) provided by any of the vendors.  TCH in no way assumes liability on behalf of any vendor. I understand that I am responsible for paying all vendors hired by me and thereby hold TCH harmless for any responsibility for expenses incurred and/or due to any vendor I contract and/or use.

 

Acceptance:

 

In signing this contract, I (We) agree to allow The Clark House to use any photographs or images of the wedding party, guests and event for marketing purposes. I understand and have read all pages of the contract agreement and agree to abide by all the terms stated therein. Furthermore, I understand that non-compliance with any of the terms of the agreement will result in forfeiture of my security deposit and payments.

 

Date of contract__________________________

 

Date of wedding:___________________

 

Bride________________________________Groom____________________________

 

Address_______________________________________________City______________

 

State_________ Zip____________

 

Email________________________________________

 

Day/Cell Phone__________________________

 

Evening Phone______________________

Minimum # Guests____________ This is a minimum guarantee and can be increased.

 

My Rental Period begins at ________________ and ends at _____________________

Signature of person responsible for contract/ payment_________________________

 

Address (if different from above)___________________________________________

 

Instruction for return of security deposit (refunds are made the first Monday of each month):

 

Security deposit refund made payable to:____________________________________

 

Sent to this address: _________________________________________________________

 

City_____________________________________State_________________Zip______

 

Special Requests or notes:____________________________________________________

 



Standard Event Contract:

 

When do I begin planning?

On the day that The Clark House is reserved, an initial payment of 30% of the package is due. Once in place and the initial payment is made, we can schedule a planning session at your request to start customizing details.  Adjustments to the plan can be made at any time and we can meet again if needed to finalize details.  A final guest count is due two weeks prior to the event and final billing and modifications to the plan, if needed, will be made at that time.

Who will be responsible for running the event?

The Clark House’s staff will be on-site to make your guests feel welcome and comfortable, and to ensure that everything is set up according to our planning session. We will work with our vendor-partners (photographers, music) so that every aspect of your event runs smoothly.

What happens if we plan an outdoor event and it rains?

On the morning of your event, if the weather forecast predicts a 30% chance of rain, The Clark House will move your event to the covered Pavilion, or alternate location, depending on your number of guests. If you are expecting more than 200 guests, we recommend the rental of a tent to provide adequate additional reception space. Separate payment will be required to secure a tent.

Are my rental rates guaranteed?

The Clark House’s rates are always subject to change. However, once a contract is signed, your package price is locked in at the current price. The only extra expenses to you are optional amenities that you might select, an increase in your guest count, or contingency charges due to weather (tents, heaters, etc.)

Are we required to set up and remove chairs and tables for our event? Who is responsible for clean up?

Events scheduled at The Clark House include set up and removal of all event furnishings, coordination of all amenities, and clean up, so that your only responsibility is to enjoy your event. If you bring personal belongings to The Clark House, you are asked to remove them directly after your event. We cannot be responsible for any items left on the property beyond your rental period. Accordingly, we do not recommend that you drop off personal belongings or event items (including bar beverages) prior to your contracted arrival time.

How long is our rental of The Clark House?

Our event schedule is based on hourly blocks of time, according to your choice. Your contract will specify an “in-time” and an “out-time.” Additional hours are sometimes available for purchase in advance at $200 per hour, based on availability. Events must end no later than 11:00 PM. All persons involved with an event are required to clear the house and grounds before 11:30 PM to avoid overtime charges. Early arrivals and late departures by the hosts, guests, and/or vendors will result in a charge against your security deposit.

Can we provide our own flowers and decorations?

The Clark House event may include customized flowers and decorations for the event site, house, and grounds. A detailed description of décor can be specified in a custom plan. No outside florists are permitted, but you can customize your flowers and decorations with The Clark House’s on-site designers. You are able to bring family heirloom décor pieces for our design team to use for centerpieces and tabletop décor. Services such as draping and event lighting  are available on an a la carte basis, and no nails, screws or permanent adhesives may be used to anchor decorations.

Are chairs, tables, and linens included?

The Clark House event planning will include the essentials for your gathering. Chairs, tables and service tables and table linens are available. A wide array of specialty linens, overlays, chair covers, chair ties, napkins, china, glassware, crystal, food service and décor items can be selected through our design studio. Damaged table linens resulting from candle wax, ink, red wine or other stains will result in a charge of $40 per linen from your security deposit. As smoking is prohibited in the house and pavilion or other dining areas, cigarette burns to table cloths will result in a charge equal to the full cost of the linen.

Is there ample parking and easy access for my guests?

The Clark House has ample, free self-parking for your guests in our private parking lot. Access to the parking lot directly off North Oak Street is marked for easy identification by your guests. Overflow parking and shuttle service is also available for events with a large guest count, on an a la carte basis.

Can we have music and dancing?

Our Pavilion includes a covered area with ample space for dancing, a band or DJ.  A portable dance floor can be added on an a la carte basis.  Amplified music must end by 11:00 pm.

Do children count as a guest? Do you offer children’s programs or babysitting?

All children must be accompanied by and under the direct supervision of parents or other guardians at all times while attending an event at The Clark House. Although we cannot be responsible for the care, safety or behavior of children during your event, you can hire babysitters for onsite services. You may consider special seating or programs for children attending your ceremony and reception. Children count as a guest if they will occupy a chair. Only infants under 1 year old who are held by a parent do not count as a guest.

What kind of food can I have at my reception?

All catering services are provided by Talk of the Town Catering.  Depending on which package you choose, your food choices can be anything from cake and chocolate-dipped strawberries to an appetizer buffet on our back porch to a full-service meal in our elegantly-decorated Pavilion.

Is alcohol allowed? Can we have a bar?

The Clark House does not include bar services in our pricing. As event host, you may bring alcohol to The Clark House to be served to your guests, but it must be served at all times by a licensed bartender with an up to date Tennessee Alcoholic Beverage Commission Server Permit. (Exception is a champagne toast, defined as one glass of sparkling wine per person – served to all guests simultaneously.)

The Clark House will provide bar rental at an additional cost of $150.  Glassware may be rented on an a la carte basis for the bar. Guests may not bring their own alcohol (BYOB) or serve themselves and cash bars are not permitted. Due to strict laws concerning the serving of alcohol, it is the bartender’s responsibility to ensure that no alcoholic beverages are served to guests less than 21 years of age. All event hosts and bartenders must indemnify The Clark House from liability and responsibility associated with providing alcohol or they will not be permitted to serve at the event. The bar must close 30 minutes prior to the event end time and no later than 10:30 PM.

 

Do you have a smoking policy?

As are all Tennessee venues, The Clark House is a non-smoking facility. No smoking is allowed on the porches, inside the house, or inside the Stable or Pavilion.  Outdoor smoking areas will be designated to accommodate smokers. Damages to linens and furnishings resulting from cigarette or cigar burns will be deducted from your security deposit equal to the full cost of the damaged item.

 

 

What is your deposit and payment policy?

A $300 security deposit is required to reserve a date at The Clark House for events with a guest count up to 200. For guest counts over 200, the security deposit is $500. The security deposit is placed in an escrow account and returned to you after the event, barring damages or overages. Security deposits are refunded on the first Monday of the month following your event.

 

The day the date is reserved, an initial payment of 30% of the total event cost and the applicable security deposit is due with a signed contract.  The remaining balance is due in full no later than 14 days prior to the date of the event. Optional amenities, additional guests or adjustment costs are due two weeks prior to the event. Failure to pay according to this schedule will result in cancellation of your event. Payments must be made in cash or by check. A service fee will be charged for all returned checks.

What is your cancellation and refund policy?

The security deposit is refundable after the event, less any damages, overages, add-ons or rentals not previously paid. If you cancel the event at any time after the security deposit is paid, the security deposit is forfeited.

More than six months: If you cancel your event more than six months prior to the scheduled date of the event, your payments are refundable except the security deposit. Within six months: If you cancel within six months of your reserved date, your payments are forfeited unless The Clark House is able to rebook the contracted date. In that case 50% of your payment will be reimbursed and the remaining 50% of your payment is forfeited as an administrative fee. Within thirty days: If the contracted date is cancelled within 30 days of the event, the entire payment is forfeited.

What happens if The Clark House is not able to provide services for my event?

Should an event have to be cancelled or re-scheduled for an emergency, or unforeseen facility problem unrelated to severe weather, The Clark House will refund all funds and absorb any costs related to rescheduling your event at The Clark House. If an alternate venue must be booked, The Clark House will forward all funds paid and assist in the transition.

Who is liable for damages and/or injuries?

The Clark House maintains corporate liability insurance; however you are jointly liable for all injuries and/or damages to guests, vendors, their representatives, agents, and employees attending the event for which you are contracting the use and services of The Clark House, both during attendance at the event and, in the case of alcohol consumption, subsequent to their departure from the event.  Upon signature of the contract, you hold The Clark House harmless from any and all liability associated with damages and/or injuries associated with the event.

Payment and Terms:

A State Sales Tax of 9.5% applies to certain add-ons and upgrades

 • No additional service charges are added to our contracted prices. Optional tips are not included, although recommended. The Clark House is happy to add gratuities for catering and bartending staff to your bill and disburse on your behalf

 • Payments can be made in cash or by check.

• A security deposit ($300/$500- see deposit and payment policy) is required to reserve the date for your event. If you cancel the date at any time, you forfeit this deposit. The security deposit is not considered a payment toward your package cost, and will be refunded after the event, barring any damage or overages.

• A signed contract must be completed within two weeks of reserving a date. A deposit equal to 30% of the total cost is due upon signing a contract.

• Final payment of the balance is due in full 14 days prior to the date of the event

• The cost of additional guests and amenities will be due 14 days prior to the date of the event, at the same time the final payment is due.

• If you cancel your contracted date more than six months prior to the event, your initial payments are refundable. If canceled within six months prior to the contracted date, and if we are able to re-sell the date, 50% of your payment will be refunded and

50% will be retained as an administrative fee. If canceled thirty days or less prior to the event, no refund is made.

The Clark House Contract Agreement:

This agreement is made by and between the undersigned and The Clark House, a Partnership, which is also referred to herein as “TCH” and is one in the same. I have read and understand all of the guidelines, responsibilities and requirements associated

with the use and rental of TCH . In signing this agreement, I acknowledge and understand that I am responsible for total compliance with these guidelines by myself and by all persons in attendance at the event, including, but not limited to, the guests, outside vendors, their representatives, agents and/or employees.

I agree to indemnify, release and hold harmless the officers, owners, agents, employees, and/or any persons affiliated with TCH from any and all responsibility and liability associated with the use, rental, and/or attendance at the event on the

TCH property, whether the damages are to person or property and whether incurred by me, guests, vendors, their representatives, agents and employees, or anyone associated with the event on the date booked except for those that result from the negligent or intentional acts or omissions by TCH.

I acknowledge and understand that if anyone else is found to be at fault to any degree, by a court of competent jurisdiction, I am jointly and severally liable for all injuries and/or damages to guests, vendors, their representatives, agents and employees, attending the event for which I am contracting the use and/or services of the TCH premises, as a consequence of the event, both during attendance at the event and, in the case of alcohol consumption, subsequent to their departure from the event, and I indemnify and hold TCH harmless from any and all liability associated with damaged and/or injuries associated with the event, including, but not limited to the costs of defending any action brought against TCH. I understand that I will be responsible for all damages, costs and expenses, including reasonable attorney fees, litigation expenses and court costs.

I understand I am liable for any and all damages to the premises, furnishings, fixtures, carpeting, equipment, and landscaping resulting from my event, whether caused by me, my guests, vendors, their representatives, agents and employees, or anyone associated with the event. I agree to pay for the repair(s), replacement or other costs and expenses of returning TCH property to the condition it was in when I and/or my guests arrived. TCH staff will determine the extent, if any, of damages.

I understand that TCH is not responsible for “acts of God” including but not limited to rain, snow and other forms of inclement weather, which may result in a change of event plans and/or damages to decorations, rental items, property or equipment used for the event. TCH is not responsible for any item(s) brought to the party during my event and/or left on the premises by anyone associated with the event.

TCH may provide names and/or information pertaining to vendors for use at my event, however, I understand and acknowledge that TCH in no way endorses or guarantees the product(s) and/or service(s) provided by any of the vendors.  TCH in no way assumes liability on behalf of any vendor. I understand that I am responsible for paying all vendors hired by me and thereby hold TCH harmless for any responsibility for expenses incurred and/or due to any vendor I contract and/or use.

Acceptance:

In signing this contract, I (We) agree to allow The Clark House to use photographs or images of the event for marketing purposes. I understand and have read all pages of the contract agreement and agree to abide by all the terms stated therein. Furthermore, I understand that non-compliance with any of the terms of the agreement will result in forfeiture of my security deposit and payments.

 

Date of contract__________________________

 

Date of event:___________________

 

Host Name:__________________________________________

 

Address_______________________________________________City______________

 

State_________ Zip____________

 

Email________________________________________

 

Day/Cell Phone__________________________

 

Evening Phone______________________

 

Minimum # Guests____________ This is a minimum guarantee and can be increased.

 

My Rental Period begins at ________________ and ends at _____________________

 

Signature of person responsible for contract/ payment_________________________

 

Address (if different from above)___________________________________________

 

Instruction for return of security deposit (refunds are made the first Monday of each month):

 

Security deposit refund made payable to:____________________________________

 

Sent to this address: ____________________________________________________

 


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